Experienced Solar Administrative Assistant

The Solar Administrative Assistant will provide crucial support to the operations team through a variety of administrative functions. The ideal candidate will have experience with scheduling, invoicing, customer interaction, and time management. Familiarity with solar service administration or mechanical/electrical industries is preferred.

Responsibilities:

• Scheduling & Rescheduling: Oversee and manage project scheduling, including rescheduling as needed to ensure optimal efficiency.
• Invoicing: Assist with generating and sending out invoices for services rendered, ensuring accuracy and timeliness.
• Customer Interaction: Serve as a point of contact for customers, providing excellent communication and service.
• Time Entry Management: Oversee and manage time entries for field teams and office staff.
• Data Exchange: Facilitate the exchange of data between our systems and customer portals, ensuring smooth operations.
• Organization: Maintain accurate records and files, ensuring everything is well-organized and easily accessible.
• Email & Verbal Communication: Demonstrate proficient written and verbal communication skills when interacting with customers, vendors, and the team.

Requirements:

Basic Experience (Required):

• Prior experience in scheduling, invoicing, and customer service in an administrative role.
• Strong organization skills and attention to detail.
• Excellent grammar and communication skills, both written and verbal.
• Time management skills and ability to juggle multiple tasks efficiently.

Ideal Candidate (Preferred):

• Solar Scheduling & Estimation: Prior experience in solar scheduling or solar project estimation would be fantastic.
• Industry Experience: Experience working in the solar service industry, or prior roles in mechanical/electrical service industries.
• Industry Knowledge: Familiarity with OSHA 30, NFPA 70, and general safety standards would be a plus.
• Software Proficiency: Experience with Foundation (or similar) and Build Ops software is a plus.
• Education: An AAS degree combined with experience in the solar industry would be ideal. (Or on the job experience)
• Transitioning from Field to Office: If you have previously worked in the field and are looking to transition into office work, we would love to see your experience!

Benefits:

• Competitive pay and benefits package
• Opportunities for professional growth
• Health Insurance - BCBS of Texas (75% paid by Employer)
• 50k Life insurance (100% paid by company)
• 401(k) with up to 3.5% Employer Matching
• Dental
• Vision
• Temporary Disability, Additional Life, Cancer and more