Special Events Coordinator - Communication & Destination Services

Summary The Special Events Coordinator, under the general supervision of the Special Events Manager, coordinates and implements a variety of city events, overseeing all logistics, promotions, and daily operations. This role also handles purchasing and budgeting, cultivates sponsorships, and ensures excellent customer service for citizens and stakeholders.   Essential Duties and Responsibilities Coordinates, develops, and implements diversified events and activities for all ages within the city and with other city and public organizations Works with the Marketing & Digital Media division to develop promotional items of programs and events Coordinates the daily operation of assigned events to include scheduling and preparing all logistics Follows-up with volunteers, vendors, and sponsors; provides support as needed Communicates project and event information to staff and city stakeholders Oversees data in City systems, such as RecTrac/WebTrac, , Open Counter, OpenGov, Dayforce, etc.  Represents the city and department at meetings and conferences Provides exceptional customer service and responds to inquiries and requests from citizens Monitors and reviews special events budget Prepares and processes purchase orders Purchases and manages for events related promotional products and supplies Identifies, solicits, and secures event sponsorships to enhance programming and offset event costs Cultivates and maintains strong relationships with sponsors, ensuring fulfillment of agreements and recognition Develops sponsorship packages, proposals, and reports in partnership with the Marketing & Digital Media division Provides post-event follow-up with sponsors to ensure satisfaction and encourage renewal Follows City policies, procedures, and safety guidelines Performs other duties as assigned   Minimum Qualifications Combination of education and experience equivalent to a bachelor’s degree in hospitality, Event Management, Public Relations, Recreation Administration or related field Two (2) years of experience of developing and implementing events, programs, or related activities   Preferred Qualifications Bachelor’s degree in hospitality, Event Management, Public Relations, Recreation Administration or related field Experience working in municipal government and/or county level event operations Three (3) years of related experience   Certifications, Licenses and Registrations Certified Festival & Event Associate (CFEA) Certificate - preferred Valid driver’s license