Solar Project Coordinator

Position Summary:

The Project Coordinator - Solar plays a crucial role in supporting the successful execution of solar energy projects. This individual will assist the project management team by overseeing administrative tasks, ensuring resource allocation, maintaining schedules, and liaising with internal teams, contractors, vendors, and clients. The Project Coordinator is key to ensuring the smooth day-to-day operations of solar installations, from inception to closeout, with an emphasis on safety, compliance, and timely project delivery.

Essential Duties & Responsibilities:

Project Support & Coordination:

• Collaborate with Project Managers (PMs) to plan, coordinate, and execute solar energy projects.
• Schedule and manage internal and external meetings, including pre-construction, safety, and project status meetings.
• Assist in creating and maintaining project schedules, tracking milestones, deliverables, and deadlines.
• Prepare and track project documentation, including contracts, submittals, change orders, and project closeout documents.
• Coordinate logistics for the procurement of materials, equipment, and resources, ensuring timely delivery to job sites.
• Assist in the preparation of project proposals, bids, and contracts, including vendor/subcontractor outreach and quote management.

Vendor & Subcontractor Management:

• Act as a liaison between vendors, subcontractors, and the project team to ensure timely and accurate deliveries and services.
• Track subcontractor performance and ensure adherence to contractual obligations, quality standards, and safety protocols.
• Help resolve issues related to vendor performance, project delays, or material shortages, escalating as needed.

Document & Compliance Management:

• Maintain and update project documentation, including design plans, permits, contracts, and safety reports.
• Ensure compliance with local, state, and federal regulations regarding solar energy systems and safety standards.
• Track and report on project performance and ensure all work is completed in compliance with quality control and safety guidelines.

Communication & Client Relations:

• Coordinate with clients, stakeholders, and internal teams to ensure project requirements are met and client expectations are aligned.
• Assist in the preparation of client progress reports, including the tracking of budgets, schedules, and milestones.
• Address customer inquiries or concerns and escalate issues as appropriate to the Project Manager.

Safety & Risk Management:
 

• Collaborate with Safety Department to ensure all safety requirements and protocols are met on each project.
• Assist in maintaining a safe work environment for all on-site personnel, including conducting
• Assist in organizing and tracking safety meetings and training for field crews.
• Track and ensure compliance with OSHA and other regulatory requirements related to solar installation.

Budget, Billing, & Administrative Support:

• Support the PM in tracking project budgets, including monitoring expenses and ensuring the project stays within budget.
• Assist with generating and submitting purchase orders, vendor invoices, and progress billing for completed work.
• Coordinate the processing of timesheets, payroll, and invoicing for project staff and contractors.

General Project Assistance:

• Provide administrative support for project-related activities, including document organization, file management, and project reporting.
• Assist with resource allocation, including coordinating the hiring and onboarding of field staff and subcontractors.
• Support the scheduling of project deliveries and oversee project-related logistics, including equipment and material sourcing.

Technology & IT Support:

• Coordinate the deployment of IT resources for project teams (tablets, laptops, software tools).
• Assist in troubleshooting basic technology issues for field staff and escalate to IT as needed.

Qualifications & Requirements:

• Education: High School diploma or equivalent required (Bachelor’s degree in Construction Management, Engineering, or related field preferred).
• Experience: 1-3 years of experience in project coordination or administration, with a focus on construction, solar, or renewable energy projects preferred.
• Skills:
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
  • Knowledge of project management software (e.g., Procore, Buildertrend, or similar platforms) is a plus.
  • Strong organizational, communication, and multitasking abilities.
  • Ability to work effectively in a team environment and manage multiple priorities in a fast-paced setting.
  • Strong problem-solving skills with a focus on solutions.
• Certifications:
  • OSHA 10/30 or similar safety certification preferred.
  • PMP or related project management certification a plus.

Why work at Gregory Electric?
 

Embracing a Family Atmosphere: At Gregory Electric, you won't be just another "employee" but a valued member of our close-knit community.

Comprehensive Benefits: We offer a range of benefits, including a 401k plan with a company match and fully paid individual health insurance.

Commitment to Longevity and Stability: Enjoy the security of a stable and enduring workplace.

Career Growth Opportunities: Gregory Electric provides avenues for career advancement, including apprenticeship programs and paid training.

Gregory Electric Company, Inc. is an equal opportunity employer committed to creating a diverse workforce. We consider all applicants without regard to race, religion, color, sex, age, national origin, sexual orientation, gender identity, disability, or veteran status or any other right protected by state or federal law. Gregory Electric Company, Inc. is a Drug Free Workplace.