Promotional Materials Coordinator

Job Title: Promotional Materials Coordinator 

Department: Communications & Marketing

Supervisor: Communications & Marketing Manager

Hiring Range: $21.26 - $24.61/hr ($44,211 - $51,195/yr)

Union Position: Yes

Benefits: Yes

Hours: Full-time, including evening and weekend hours

Opening: September 23, 2025

Closing: October 7, 2025 at 8 pm

Applying: Please do not apply directly through Indeed.com. Instead, visit aadl.org/aboutus/employment to submit an application and optional cover letter/resume.

Position Summary

Under the direction of the Communications and Marketing Manager, the Promotional Materials Coordinator assists with the Library’s day-to-day marketing and promotional inventory and logistics needs across its five libraries and the Archives, Acquisitions, and Logistics Facility (AALF). 

Essential Duties and Responsibilities include the following; other duties as assigned:

• Coordinate the flow of marketing and promotional materials through the Library’s entire supply chain.
• Maintain accurate and up-to-date inventory levels for all marketing and promotional materials, and maintain physical storage spaces in AADL facilities for these materials.
• Order, ship, track, and oversee inventory levels for general marketing and promotional materials, including but not limited to: event brochures, bookmarks, pamphlets, posters, promotional stickers, pinback buttons, and office supplies.
• Assist in the physical execution of AADL promotional efforts, including but not limited to: putting up promotional posters, coordinating promotional display screens, display stands, public materials areas, and assorted signage.
• Assist with the coordination of print and promotional materials for AADL’s Summer Game, including but not limited to coordinating print supplies, stickers, lawn signs, and Summer Game prize inventory.
• Assist in the coordination of AADL’s fan group, Byte Club, including but not limited to, mailing materials, handling t-shirts, and ordering and tracking inventory on promotional materials.
• Assist in the production and packaging of materials to be used by Library staff for off-site tabling and marketing appearances.
• Assist with the coordination of AADL’s various promotional projects, like its sticker vending machine and the AADL mascot.
• Communicate with AADL staff, patrons, and Summer Game players via email and phone related to marketing and promotional materials, and Summer Game prize-related issues.
• The position is expected to work occasional evenings and weekends.

Minimum Qualifications include:

• Bachelor’s degree from a four-year college or university; or related experience and/or training; or equivalent combination of education and experience.
• Demonstrated experience coordinating logistics and inventory for a high volume of materials.
• Strong organizational skills, including the ability to handle multiple tasks while maintaining strong attention to detail.
• Must be flexible and willing to work in situations with multiple deadlines.
• Customer service experience in-person, on the phone, and/or through email.
• Strong public service commitment and positive attitude.
• Ability to collaborate with Library staff throughout the organization.
• Ability to work independently and as part of a team with accuracy and attention to detail.

Preferred Qualifications include:

• Experience coordinating logistics and inventory in the marketing or promotions space. 
• Some marketing or promotions background.
• Familiarity with the Ann Arbor District Library and its various forms of marketing and promotions.